Change orders
The GC asked for four more circuits in the hallway. Nobody wrote it down. Now it’s a fight at billing.
Alvin writes the change order from your request or voice note, sends it for signature, and adds it to the job once it’s signed.
Alvin for Electrical
Change orders signed. Permits closed.
Alvin is the personal assistant for electrical contractors. Ask from the panel, or forward the email. Alvin writes change orders, files permits where the portal allows, pulls material quotes and keeps lien waivers moving on GC jobs. Anything that spends money waits for your tap.
What should Alvin write up first?
Write a change order in Jobber for the four extra circuits on the Patel job, send it for signature from Gmail, and add it to the next progress bill in QuickBooks.
The back office of an electrical contractor runs on signatures.
On GC work, nothing gets paid without paper: a signed change order, a closed permit, a waiver for every draw.
Permits and inspections
Rough-in, cover, final. A permit that never gets finaled comes back at the next sale.
Alvin files where the portal allows, books inspections, and tracks every open permit until it’s closed.
Material quotes
Wire and gear prices move week to week. Two supply-house quotes take an afternoon.
Alvin sends the takeoff to CED, Graybar or Rexel, compares the quotes, and holds the order for your OK.
Lien waivers
No conditional waiver, no progress payment. No unconditional, no retainage.
Alvin prepares the waiver for each draw on the form you use, sends it with the pay app, and follows the check.
Pay apps and progress billing
Percent complete, retainage, and a GC portal that wants it by the 25th.
Alvin drafts the pay app from percent complete, uploads it to the GC’s portal after your tap, and reminds you before the cutoff.
Utility service requests
Meter releases and service upgrades need a request to the utility, then a follow-up, then another.
Alvin files the request in the utility’s portal, tracks the work order, and tells you when the meter’s set.
Change order to pay app in one request.
Extra scope on a GC job touches Jobber, the GC’s inbox, the permit portal and the books. Here’s one request doing all four.
- 01Ask in the app, or forward the emailPlain words, the way you’d tell your office manager. Voice notes and photos come along.
- 02Alvin works across the appsReads the job, fills in the portals and drafts the paperwork. Every step shows in the work log.
- 03Money waits for youOrders, invoices and fees stop at your limit until you approve, in the app or from the email we send you.
- 04Done, with receiptsA rundown when Alvin is finished, and a receipt for every change.
Example Extra circuits on the Patel job
Alvin
Sample Electric Co. · Patel job
Done
Patel GC approved the extra circuits. Write the change order for $3,140, get it signed, book the rough-in, and add it to the October pay app.
On it. Change order first, then the inspection and the pay app. The pay app waits for you.
Alvin worked for 2 min 26 s
- Writing change order CO-07 4 circuits · $3,140
- Sent for signature signed by the GC’s PM at 10:12
- Booking the rough-in inspection permit portal · Tue 8-12
- Updating the October pay app $18,600 + CO-07 · 10% retainage
Ready. One thing for you:
- QuickBooks: October pay app to the GC. $21,740 billed, less 10% retainage, $19,566 due. Conditional waiver attached.
Approved in the app · Owner · 9:41 AM
Pay app sent · $19,566 · approved in the app
Done. Here’s the rundown:
- Change order CO-07 signed and added to the job.
- Rough-in inspection Tuesday 8-12. On Marco’s schedule.
- Pay app and conditional waiver sent. Follow-up on the 5th.
Works in the apps you already use.
Your field software, your books, your supply houses and the permit, utility and GC portals in between. Alvin works in all of them, with your logins.
Run the business
- ServiceTitan
- Jobber
- QuickBooks
- Gmail & Outlook
Supply houses
- CED
- Graybar
- Rexel
Field
- CompanyCam
Portals
- City permit portals
- Utility service portals
- GC pay-app portals
Direct connection where the app has one; Alvin’s own computer where it doesn’t. Don’t see yours? Ask. Logging in like you would usually works.
Overnight, for an electrical shop. Ready before the site meeting.
Signatures, waivers and inspections are where GC money gets stuck. Overnight Alvin works that list, so the morning starts with what moved.
- Follows up on unsigned change orders
- Tracks open permits until they’re finaled
- Chases pay apps and waivers by the GC’s cutoff
- Re-prices material quotes before you order
- Your accounts, your money, your callAlvin logs in from your vault. You stay the buyer and merchant of record.
- Approvals above your limitsOrders, invoices and fees wait for your tap. Set limits per role.
- Receipts for everythingEvery step logged: what changed, where, and who approved it.
- How security works
Electrical questions. Straight answers.
Can Alvin pull permits?
Alvin prepares the application and files it where the portal lets a contractor’s office submit. Anything that needs your license, a master electrician’s signature or an affidavit goes to you first. Fees wait for your approval.
Does Alvin do the electrical work, or sign as the contractor?
No. Licensed work, and anything signed under your license, stays with you and your electricians. Alvin handles the paperwork around it.
How does Alvin handle lien waivers?
Alvin prepares conditional and unconditional waivers on the forms you or the GC use, sends them with each pay app after your approval, and tracks the payment. No legal advice, though. Check your state’s forms with your attorney.
Will Alvin send change orders without me?
Alvin drafts them right away. Sending a price to a customer or a GC is a money step, so it waits for your tap unless you’ve set a limit for it.
Hand Alvin the paperwork.
Pilots for electrical contractors doing $1M-$15M a year. We set up your vault and connections with you, then you hand Alvin real jobs.