Recurring billing
Weekly mows, per-visit, flat monthly, skipped visits. Every month the invoices have to match what the crews did.
Alvin bills from completed visits, catches skipped or extra ones, and sends the invoices after your OK.
Alvin for Landscaping
Every route billed. Every season sold.
Alvin is the personal assistant for landscaping companies. Ask from the mower, or forward the email. Alvin bills recurring maintenance, writes the seasonal proposals, moves crews when it rains, and orders from the nursery. Anything that spends money waits for your tap.
What should Alvin run this week?
Bill every weekly mow in Jobber for October, send the fall cleanup and aeration proposal to every maintenance client, and sync payments to QuickBooks.
The back office of a landscaping company runs on repeat.
The mowing runs itself. The billing, the proposals and the reshuffles after every rain day don’t.
Seasonal enhancement proposals
Fall cleanup, aeration and overseeding, mulch, holiday lights. The upsell is easy. Sending 200 proposals is not.
Alvin writes each proposal from the property’s measurements and last year’s work, sends them in your wording, and follows up on the quiet ones.
Crew schedules and weather
It rains Tuesday. Three routes move, and so does every customer text.
Alvin reshuffles routes in Jobber, LMN or Aspire, and lets each customer know the new day.
Nursery and supply orders
Plants, mulch, stone and irrigation parts from three suppliers, priced by hand.
Alvin builds the order at SiteOne or your nursery, checks availability, and holds it for your OK.
Contract renewals
Annual maintenance agreements renew over the winter. The ones nobody re-signs quietly walk.
Alvin sends renewals at this year’s price, collects signatures, and tells you who hasn’t answered.
Commercial collections
HOAs and property managers pay net 30, net 45, or when someone reminds them.
Alvin uploads invoices to their AP portals, sends reminders, and flags anything past terms.
Sell the season in one request.
An approved enhancement touches Jobber, the crew schedule, SiteOne and the books. Here’s one request doing all four.
- 01Ask in the app, or forward the emailPlain words, the way you’d tell your office manager. Voice notes and photos come along.
- 02Alvin works across the appsReads the job, fills in the portals and drafts the paperwork. Every step shows in the work log.
- 03Money waits for youOrders, invoices and fees stop at your limit until you approve, in the app or from the email we send you.
- 04Done, with receiptsA rundown when Alvin is finished, and a receipt for every change.
Example Mrs. Henderson’s fall package
Alvin
Sample Landscapes Co. · Henderson property
Done
Henderson approved the fall package. Add the cleanup and aeration to her schedule, order the seed from SiteOne, and send the deposit invoice.
On it. Her property first, then the crew, the seed and the invoice. The order and the invoice wait for you.
Alvin worked for 1 min 52 s
- Reading the Henderson property 0.4 acre · Route 3
- Adding cleanup and aeration Oct 21 and Oct 28 · Crew B
- Building the SiteOne cart tall fescue blend · starter fertilizer
- Drafting deposit invoice #5521 50% of $1,380
Ready. Two things for you:
- SiteOne: 2 bags tall fescue, 1 starter fertilizer. $286, pickup Monday 6:30 AM.
- QuickBooks: deposit invoice #5521 to Mrs. Henderson, $690.
Approved in the app · Owner · 9:41 AM
SiteOne order placed · $286 · approved in the app
Deposit invoice sent · $690 · approved in the app
Done. Here’s the rundown:
- Cleanup Oct 21, aeration and overseed Oct 28, on Crew B’s route.
- Seed ready for pickup Monday at 6:30 AM.
- Deposit invoice sent. Reminder in 5 days.
Works in the apps you already use.
Your scheduling software, your books, your suppliers and your commercial clients’ portals. Alvin works in all of them, with your logins.
Run the business
- Jobber
- LMN
- Aspire
- QuickBooks
Suppliers
- SiteOne
- Local nurseries & stone yards
Customers
- Gmail & Outlook
- Google Business Profile
Portals
- HOA & property-manager AP portals
Direct connection where the app has one; Alvin’s own computer where it doesn’t. Don’t see yours? Ask. Logging in like you would usually works.
Overnight, for a landscaping shop. Ready before the trailers hitch up.
Billing, proposals and reschedules pile up after a long day on the trucks. Overnight Alvin clears them, so the morning starts with what moved.
- Bills completed visits and flags the skipped ones
- Follows up on open seasonal proposals
- Moves routes around the forecast
- Sends renewals before contracts lapse
- Your accounts, your money, your callAlvin logs in from your vault. You stay the buyer and merchant of record.
- Approvals above your limitsOrders, invoices and fees wait for your tap. Set limits per role.
- Receipts for everythingEvery step logged: what changed, where, and who approved it.
- How security works
Landscaping questions. Straight answers.
Does Alvin work in Jobber, LMN and Aspire?
Yes. Alvin reads properties, visits and schedules, and updates them along the way. Your data stays in the software you already use.
Can Alvin bill recurring maintenance?
Yes. Alvin bills from the visits your crews completed, so skipped or extra visits get caught before the invoice goes out. Invoices wait for your tap unless you set a limit for routine billing.
Will Alvin send proposals without me?
Alvin drafts every proposal right away. Sending a price to a customer is a money step, so the batch waits for your OK. After that, Alvin handles the follow-ups.
Can Alvin keep fertilizer and herbicide application records?
Alvin logs product, rate, area and applicator from your crews’ notes into the records you keep, and reminds you of reporting dates. Certification and the application itself stay with your licensed applicator.
Hand Alvin the spring rush.
Pilots for landscaping companies doing $1M-$15M a year. We set up your vault and connections with you, then you hand Alvin real routes.