Recurring route billing
Monthly, bi-monthly, quarterly. Autopays fail, cards expire, and the route keeps running.
Alvin bills completed services, retries failed autopays the way you set, and tells you who needs a call.
Alvin for Pest control
Routes billed. Renewals sent. Logs kept.
Alvin is the personal assistant for pest control companies. Ask from the route, or forward the email. Alvin bills recurring service, sends renewals, keeps the chemical-use logs straight, and gets WDI reports to the closing on time. Anything that spends money waits for your tap.
What should Alvin clear first?
Bill every quarterly FieldRoutes service done this week, send renewal notices to accounts expiring in December, and sync payments to QuickBooks.
The back office of a pest control company runs on records.
Every visit makes a record: a bill, a log line, a report someone else is waiting on. Multiply by every stop on every route.
Renewal notices
Termite bonds and service agreements renew on different dates. A missed renewal is a lost customer.
Alvin sends renewals ahead of each date, collects signatures, and updates the agreement.
Chemical-use and compliance logs
Product, EPA reg. number, rate, target pest, applicator license. Every visit, every month, in the state’s format.
Alvin compiles the log from service tickets, flags missing fields, and files where the state portal allows. Your certified applicator signs off.
WDI letters for closings
The NPMA-33 has to reach the realtors, the lender and title before Friday’s closing.
Alvin sends the report your inspector completed to every party, invoices the title company, and confirms they got it.
Licenses, CEUs and COIs
Business license, applicator licenses, CE credits, and a COI for every commercial account.
Alvin tracks every renewal and CEU deadline, sends COIs on request, and reminds you before anything lapses.
Commercial service reports
Restaurants and warehouses need service reports, device maps and an audit binder that’s always current.
Alvin sends each service report to the account’s contact and keeps the audit folder up to date.
Renewal, WDI and invoice in one request.
One morning’s paperwork touches FieldRoutes, PestPac, three inboxes and the books. Here’s one request doing all of it.
- 01Ask in the app, or forward the emailPlain words, the way you’d tell your office manager. Voice notes and photos come along.
- 02Alvin works across the appsReads the job, fills in the portals and drafts the paperwork. Every step shows in the work log.
- 03Money waits for youOrders, invoices and fees stop at your limit until you approve, in the app or from the email we send you.
- 04Done, with receiptsA rundown when Alvin is finished, and a receipt for every change.
Example A bond renewal and a closing
Alvin
Sample Pest Co. · Bond renewals
Done
Henderson’s termite bond renews next month, send the renewal. The Patel WDI goes to the realtors, lender and title today. Invoice title for it.
On it. The bond and the report first, then the invoice. The invoice waits for you.
Alvin worked for 1 min 34 s
- Reading the Henderson bond renews Nov 14 · $295/yr
- Sent the renewal for signature in your wording
- Pulling the Patel NPMA-33 completed by your inspector
- Sent to realtors, lender and title 3 recipients
- Drafting invoice #7740 to title WDI inspection · $125
Ready. One thing for you:
- QuickBooks: invoice #7740 to the title company, $125 for the Patel WDI. Sends when you approve.
Approved in the app · Owner · 9:41 AM
Invoice #7740 sent · $125 · approved in the app
Done. Here’s the rundown:
- Henderson renewal sent. Reminder in 7 days if unsigned.
- Patel WDI delivered to realtors, lender and title. Receipts logged.
- Invoice sent to title, due at closing.
Works in the apps you already use.
Your routing software, your books, and the state and customer portals your records end up in. Alvin works in all of them, with your logins.
Run the business
- FieldRoutes
- PestPac
- GorillaDesk
- QuickBooks
Customers
- Gmail & Outlook
- Google Business Profile
Compliance
- State licensing & reporting portals
Commercial & closings
- Customer audit portals
- Realtor, lender & title email
Direct connection where the app has one; Alvin’s own computer where it doesn’t. Don’t see yours? Ask. Logging in like you would usually works.
Overnight, for a pest control shop. Ready before the first route.
Billing runs, renewals and logs don’t fit between stops. Overnight Alvin works through them, so the morning starts with what moved.
- Retries failed autopays the way you set
- Sends renewals ahead of every bond and agreement
- Flags tickets missing compliance fields
- Tracks license and CEU deadlines
6:30AMExample
Good morning. Here’s the overnight.
- Billed 312 route services9 failed autopays retried · 3 need a call
- Sent 18 termite bond renewalsExpiring in December
- October use log compiled2 tickets missing an EPA reg. number, flagged to the techs
- Needs you: WDI invoice $125Patel closing Friday · title company
- Your accounts, your money, your callAlvin logs in from your vault. You stay the buyer and merchant of record.
- Approvals above your limitsOrders, invoices and fees wait for your tap. Set limits per role.
- Receipts for everythingEvery step logged: what changed, where, and who approved it.
- How security works
Pest control questions. Straight answers.
Can Alvin file state compliance reports?
Alvin compiles use records from your service tickets and files them where the state portal lets a business submit. Your certified applicator stays responsible for the records and signs where the state requires it.
Does Alvin do WDI inspections?
No. Your licensed inspector inspects and completes the report. Alvin sends it to the realtors, lender and title company, invoices for it, and confirms everyone got it.
Does Alvin work in FieldRoutes, PestPac and GorillaDesk?
Yes. Alvin reads accounts, services and agreements, and updates them along the way. Your data stays in the software you already use.
Will Alvin charge cards on file?
Only the way you set. Retrying a failed autopay or charging a card is a money step, so it waits for your approval unless you’ve set a rule for it.
Hand Alvin the renewal season.
Pilots for pest control companies doing $1M-$15M a year. We set up your vault and connections with you, then you hand Alvin real routes.